ESSENTIAL JOB DUTIES/SCOPE OF WORK:
Position:
The Medical Coordinator’s prime responsibilities are to coordinate the activities, reporting and proposal writing of the medical programs and the training of the health staff, to provide medical expertise and guidance for the medical staff, to ensure regular and adequate drug supplies for all sites, to monitor and evaluate medical activities and to ensure the highest standards of care within the medical program.
Responsibilities:
1. Work closely with the Country Director, senior management and field teams to determine the operational needs of the medical program within the scope of the grants.
2. Ensure high quality weekly, monthly, quarterly, half yearly and annual reporting to the HQ and donors and high quality proposal writing.
3. Work closely with the Primary and Secondary Health Care coordinators and health teams to determine the training needs of the medical staff
4. Collaborate with national health authorities and relevant international health agencies for the development of an approved curriculum to meet training needs and implement those plans through the management team and field teams
5. Work with the Program Coordinators and health teams to design and implement a reporting system to monitor and evaluate the objectives, indicators and outcomes of the country programs as well as trends in mortality and morbidity
6. Review monthly field reports in order to analyze trends and adjust the programs as needed
7. Work with government health authorities and international agencies such as WHO to ensure implementation of standardized national health information systems
8. Work with field teams, partner agencies and national health authorities for outbreak preparedness and contingency planning
9. Work with field teams to ensure provision of basic life serving services in case of full evacuation of re-locatable staff due to insecurity
10. Work with the Country Director, senior management and field teams to plan for future program directions in terms of beneficiary needs, new sites, and / or new programs
11. Work with field and program coordinators and management team to draft concepts for future funding following the protocols and formats of each relevant donor
12. Attend health coordination meetings as well as other coordination meetings which are relevant to country programs
13. Represent IMC at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings
14. Work with field teams and logistics to procure drugs in a timely manner to ensure adequate supply based on site consumption while adhering to national drug protocols and program budgets
15. Work with UN agencies (UNHCR, UNICEF,WHO, WFP, UNFPA) and partner agencies to acquire drug kits and health information materials for medical programs
16. Analyze pharmacy reports to monitor drug consumption per site and adjust program as needed
17. Assist in the selection and training of qualified program field staff.
18. Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to health staff
19. Work with logistics team and UN agencies to have med-evac procedures in place
20. Regularly update country office, HQ and donors on progression of programs as per protocol
21. Train senior medical national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
22. Advocate and plan for professional development of expat and national staffs
23. Maintain flexibility to take on added responsibility as and when needed
24. Maintain open lines of communications between yourself and all health staff
25. Collaborate with Security officer/FSC/CD in order to maintain security of health staff in the field
Security Management Responsibilities:
1. Monitors staff health and safety in times of crisis
2. Facilitates medical care and evacuation if necessary
3. Ensures medical and first aid kits are in place
4. Serves as back-up emergency contact in times of need
5. Facilitates psychological care of field staff in times of crisis
6. Be aware of the Security situations in operational areas and advise Logistic Coordinator
QUALIFICATIONS: (Training/education/experience/physical demands required; provide 6-8 requirements)
Qualifications/ Skills:
1. Minimum medical degree; preferably with a Master’s in Public Health
2. Ability to write reports and proposals
3. Experience in overseas programs at the Manager level relating to primary health care, maternal and child health, reproductive health, HIV/AIDS, and communicable diseases
4. Minimum of five years of experience required, of which 3 years should be of developing country experience or resource deprived environment
5. Previous NGO experience
6. Must have excellent communications skills, both oral and written
7. Proven experience Report Writing and Proposal writing
8. Must have excellent self-motivation skills
9. Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; the ability to work with a broad spectrum of people
10. Ability to exercise sound judgment and make decisions independently
11. Extremely flexible, and have the ability to cope with stressful situations and frustrations
12. Ability to relate to and motivate local staff effectively
13. Creativity and the ability to work with limited resources
14. Excellent decision making and leadership skills
15. Must work independently under difficult conditions
16. Ability handle difficult situations tactfully and diplomatically
17. Ability meet dead lines and work in a stressful environment
18. Must be able to take on non medical responsibilities from time to time to cover for other team members
Language Skills:
1. Must be fluent in French and English.
2. Ability to read, analyzes, and interprets, technical and non-technical English language documents and manuals.
3. Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
Work Environment:
1. While performing duties of the job, the employee frequently works in precarious and remote places. The employee is usually employed in areas of civil strife, which often result in an unstable security environment. Regularly work in outdoor extreme weather conditions
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