COUNTRY: Democratic Republic of the Congo
POSITION: Finance/Admin Coordinator
FIELD SITE: Bukavu
ESSENTIAL JOB DUTIES/SCOPE OF WORK:
1. Responsible to oversee all financial operations related to DRC program.
2. Primary responsible of Budget tracking and expenses allocation within available budgets
3. Coordinate all work on new budget needed to support new proposals
4. As part of the Senior Management team, will review and coordinate pipeline review with other members of the senior management team on a monthly basis.
5. Provide on a two months basis up date on implementation plan versus level of spending in collaboration coordinators/Managers.
6. Approve all cash request after analysis against funding available in each grant.
7. Provide regular trainings to the other financial team members focused on Reports requirements.
8. Primary link with H.Q on all financial matters.
9. Evaluation of the financial team on a yearly basis.
10. Primarily responsible of any upgrade of financial software including ACCPACC
11. Represent IMC DRC in all budgetary and financial matter with donor, partners and sister organization.
12. Primarily responsible for IMC-DRC Administrative and Financial policies compliance with IMC world wide.
13. Oversee and coordinate all Monthly financial and Donor required report in close collaboration with FAD directly responsible of their production.
14. Take over and delegate FAD Responsibility when absent.
15. Replace CD when absent
16. Oversee and coordinate about 10 or more finance and Administrate staff comprised of Administrative and Finance Director, finances and Administrative Officers and cashiers.
17. Primary responsible of new set up of finance transactions in any new sites including assessment for program development.
18. Primary Responsible for any audit related questions as he/she will supervise the FAD who will be in charge of audit compliance during the financial operation.
QUALIFICATIONS:
1. Under graduate in finance as minimum requirement with strong administrative experience preferably
2. Experience in overseas multi grant programming with different operational sites to coordinate for timely reporting. Knowledge of ACCAPP preferably.
3. Minimum of five years of experience required, of which 3 years should be of developing country experience or resource deprived environment/Post conflict settings.
4. Fluency in both French and English.
5. Excellent communication skills, both oral and written.
6. Excellent initiative and self-motivation skills.
7. Experience in effectively dealing with international and headquarters staff as well as donor agencies, government officials, and other NGOs.
8. Experience in managing mid-size offices in remote areas and difficult access to basic facilities.
9. Readiness to operate under complex emergencies with a security awareness driven approach.
10. Readiness to operate in both emergency and transitional situation.
OTHER COMMENTS:
The Finance Coordinator will coordinate the overall finance aspect of the DRC program and directly supervise Finance and Administrative Director in charge of cash management and all financial reports required for Donor and Headquarter.
The Financial Coordinator will be the primary holder of all financial management tools including budgets and spending analysis. He will be in charge of capacity building of the financial staff to reinforce the reporting capacity mission wide.
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